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Privacy Policy

1. Introduction

At Heriwadi Christian Schools Ltd, we are committed to protecting the privacy and personal information of our students, parents, and website visitors. This Privacy Policy explains how we collect, use, and protect information when you visit our website or interact with our school.

2. Information We Collect

2.1 Personal Information

• Student names, ages, and class information
• Parent/guardian contact information (names, phone numbers, email addresses)
• Emergency contact details
• Academic records and progress reports
• Medical information relevant to school activities

2.2 Photos and Media

• Photographs and videos of students during school activities
• Audio recordings of school events
• Student artwork and projects

2.3 Website Information

• Contact form submissions
• Website usage data (if analytics are used)
• IP addresses and browser information

3. How We Use Your Information

3.1 Educational Purposes

• Providing educational services to students
• Communicating with parents about school activities
• Maintaining academic records
• Ensuring student safety and security

3.2 Communication

• Sending school newsletters and updates
• Notifying parents of important school events
• Responding to inquiries and contact form submissions

3.3 Marketing and Promotion

• Showcasing school activities on our website
• Social media posts (with proper consent)
• Marketing materials and brochures

4. Photo and Media Consent

4.1 Consent Requirements

• Written consent is required before any student photos are published
• Parents can specify which platforms they consent to (website, social media, newsletters)
• Consent can be withdrawn at any time
• We do not use full names with photos without separate permission

4.2 Media Usage

• School website and online galleries
• Social media accounts (Facebook, Instagram, Twitter)
• Print materials (newsletters, brochures, yearbooks)
• Local media coverage (with additional consent)

5. Information Sharing

5.1 We Do Not Sell Information

We never sell, rent, or trade personal information to third parties.

5.2 Limited Sharing

We may share information only in these circumstances:

• With educational authorities as required by law
• With parents/guardians regarding their own children
• With emergency services if student safety is at risk
• With service providers who help us operate our school (under strict confidentiality agreements)

6. Data Security

6.1 Protection Measures

• Secure storage of physical records in locked filing cabinets
• Password-protected digital systems
• Limited access to student information on a need-to-know basis
• Regular staff training on data protection

6.2 Data Retention

• Student records are kept as required by educational regulations
• Photos are kept only as long as consent is valid
• Contact information is updated regularly and old information is deleted

7. Your Rights

7.1 Access and Correction

• Right to access your child's information held by the school
• Right to request corrections to inaccurate information
• Right to request copies of your child's records

7.2 Consent Withdrawal

• Right to withdraw photo consent at any time
• Right to request removal of photos from our website and social media
• Right to opt out of non-essential communications

8. Children's Privacy

We are committed to protecting children's privacy. We do not knowingly collect personal information from children under 13 through our website without parental consent. All student information is collected through proper school enrollment processes with parental consent.

9. Website Cookies

Our website may use cookies to improve your browsing experience. These cookies do not collect personal information and are used only for website functionality. You can disable cookies in your browser settings if you prefer.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with a new effective date. We will notify parents of significant changes through our usual communication channels.